Administrative Support Assistant (OA) GS-0303-05 - United States Federal Government (San Carlos, AZ) in Show Low, Arizona For Sale

JOB SUMMARY: The Indian Health Service (IHS) is the principal federal health care provider and health advocate for American Indians and Alaska Natives (AI/AN). The IHS goal is to raise Indian health status to the highest possible level. IHS provides leadership and direction to programs and activities designed to improve health outcomes to over 1.9 million AI/AN through a system of IHS, Tribal, and Urban operated facilities and programs. The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer. Serve as an Administrative Support Assistant for the Phoenix Area IHS Division of Facilities Engineering located in San Carlos, AZ. Who May Apply Merit Promotion Plan (MPP) - Current and former career-conditional or status employees Excepted Service (ESEP) - Indian Preference or Schedule A applicants Veterans Preference - Includes Veterans Employment Opportunity Act (VEOA) applicants Other Position Details Position covered by PL101-630, Indian Child Protection & Family Violence Prevention Act Bargaining Unit position TRAVEL REQUIRED Not Required RELOCATION AUTHORIZED No KEY REQUIREMENTS Position is subject to a background investigation A fingerprint check is required as a part of the pre-employment process Selective Service registration required for males born after 12/31/59 U.S. Citizenship is required DUTIES: Back to top Serve as an Administrative Support Assistant Perform office automation duties to prepare documents such as correspondence, forms, and reports Respond to general inquiries and answers questions about the work of the organization and common practices/policies Receive, route, or otherwise handle incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication Coordinate meetings and provide background on the subject matter of meetings QUALIFICATIONS REQUIRED: Back to top To qualify for this position, your resume must reflect sufficient experience and/or education, to perform the duties of the position for which you are applying. Your resume is key in evaluating your experience, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your work experience. MINIMUM QUALIFICATIONS: GS-5: Your resume must demonstrate at least one year of specialized experience at or equivalent to at least the GS-4 grade level in the Federal service obtained in either the private or public sector OR four years of education above high school. Specialized experience is defined as: performing a variety of administrative tasks associated with maintaining and supporting the work performed within an organization which includes: performing technical administrative tasks in the areas of 1) correspondence management; 2) office automation, data collection, and tracking information; 3) calendar and meeting management; 4) serving as Point of Contact for an organizational unit; and, 5) performing specialized office tasks in support of a unit. You must meet the requirements of the job by 11:59 (Eastern Standard Time) of the closing date: Friday, August 21, xxxx HOW YOU WILL BE EVALUATED: You will be rated based on the information provided in your resume ( your resume must state specific duties that relate to this position ) and your responses to the assessment questions will be evaluated against the duties you provided in your resume, along with your submitted documentation to determine your ability to demonstrate the following: Knowledge of office and clerical policies and procedures Ability to use a personal computer Skill in oral communication Skill in written communication You will receive a numeric rating based on your responses to the Assessment questions. If after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and/or experience, you may lose consideration. The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance: Veterans , i.e. (VEOA, VRA, and 30% or more disabled) Career Transition Assistance Program (CTAP ) Interagency Transition Assistance Program (ICTAP) Schedule A Appointments for the Disabled Click here to view vacancy questions: View Assessment Questions . All documents above MUST be received by 11:59 (Eastern Standard Time) of the closing date of, Friday, August 21, xxxx , to be considered . BENEFITS: Back to top You can review our benefits at OTHER INFORMATION: Additional selection(s) of candidates may be possible within 90 days from the date the certificate of eligibles was issued for this announcement. A two-year trial period may be required upon selection/placement (ESEP only) CONDITIONS OF EMPLOYMENT: Security Clearance: If you are selected for this vacancy, you must undergo a fingerprint check. Fingerprint results must be cleared prior to hire. You will receive instructions on how to obtain and submit fingerprints. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. Measles and Rubella immunization required for selectees born after xxxx. Selectee(s) may be required to travel and must possess a valid driver's license. Must have a viable bank account at a financial institution for electronic direct deposit of salary payment. IHS - Operated Properties are tobacco free HOW TO APPLY: Back to top To apply for this position, you must provide a complete Application Package. See required documents below. Click Apply Online' to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire and upload required documents. Please ensure you click the Submit My Answers button to submit your application. Applications must be received by the closing date of the announcement to receive consideration. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking Apply Online in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account. To fax supporting documents you are unable to upload, complete this cover page using the following xxxx467 . Fax your documents to 1-478-###-####. You are highly encouraged to submit your application package and complete your assessment questionnaire on-line. If you cannot complete your application package online: Click to view and print the assessment questionnaire View Occupational Questionnaire . Print this xxxxFX form to provide your response to the assessment questionnaire You are limited to selecting 10 locations. Fax the completed xxxxFX form along with any supporting documents to 1-478-###-####. Your xxxxFX will serve as a cover page for your fax transmission. PLEASE NOTE: When completing the xxxx-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the xxxx-FX form please continue to enter your responses on the next available number within this section. The numbers on the xxxx-FX will not match the Occupational Questionnaire once it restarts with number one. Submission of a resume' or a xxxxFX form alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described under Required Documents section. The IHS provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office ( Timothy Burden , (602)###-#### , and/or ...@IHS.GOV .) The decision on granting reasonable accommodation will be on a case-by-case basis. For additional questions please see our Frequently Asked Questions (FAQs) found here: REQUIRED DOCUMENTS: Required Documentation for Eligibility and Preference: Resume : You are highly encouraged to use USAJOBS Resume Builder. Indian Preference Applicants: - If claiming Indian preference for the first time, or if you have no previous documentation of preference, applicants must provide a completed copy of the Form BIA-xxxx (expiration date 1/31/xxxx), Verification of Indian Preference for Employment in the BIA and IHS Only. Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-xxxx. You must also complete the family history chart if necessary. Current IHS employees with a BIA form on file in their Official Personnel Folder are required to submit a copy of that form with their application. Refer to BIA-xxxx link: Veterans Employment Opportunity Act (VEOA) or other Veterans preference (VRA and 30%or more disabled) include a copy of your DD-214, if you're claiming Vet preference. For more information please see link at: Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) If you are claiming CTAP/ICTAP, follow the instructions below: . Current or former Federal employee : Include your most recent SF50. Childcare Addendum form must be included for this position and is available for downloading at: Your application package MUST be complete by 11:59 pm Eastern Standard Time (EST) on Friday, August 21, xxxx , the closing of this announcement. AGENCY CONTACT INFO: Timothy Burden Phone: (602)###-#### TDD: (301) ###-#### Email: ...@IHS.GOV Agency Information: Indian Health Service HR Center Two Renaissance Square 40 North Central Avenue Suite 510 Phoenix, AZ xxxx4 WHAT TO EXPECT NEXT: Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Applicant MUST verify the completeness and successful submission of their applications by logging into the USAJobs Application Manager to check the Status. Your qualifications for the job will be reviewed against other applicants to determine, if you will be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps have been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to provide status updates for applicants. You can elect to activate the status updates from your USAJOBS profile at any point during the application process. If all required documentation is not submitted with your application you will lose consideration. It is the applicants responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant. ~ ~ ~ Indian Health Service is an Equal Opportunity Employer ~ ~ ~ Back to top EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance Dock Go to section of this Job: Go to section of this Job: Overview Duties Qualifications and Evaluations Benefits and Other Info How to Apply Agency Contact Info Apply Online Print Preview Save Job Share Job Agency Contact Info Job Announcement Number: IHS-15-PX-xxxx467-ESEP/MP Control Number: xxxxxxxx0 Please wait while map is being generated.
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